Employee and Applicant Privacy Notice for California Employees
This Employee and Applicant Privacy Notice for California Employees (the “Notice”) applies solely to all job applicants, employees, owners, directors, officers, and contractors (collectively referred to in this Notice as “employees”) who reside in the State of California (“you”). This Notice is provided to comply with the California Consumer Privacy Act of 2018 (“CCPA”) and California Privacy Rights Act of 2020 (“CPRA”), and any terms defined in the CCPA or CPRA have the same meaning when used in this Notice. This Notice sets forth our policies and practices for handling the information we collect and use in the employment context only.
Categories of Personal Information We Collect
When a person applies to work with us, and while a person works with us, we may collect the following categories of personal information. We collect and use this information only as permitted or required by, and in compliance with, law.
Identifiers and Contact Information, including name, alias and other names, email address, telephone or mobile phone number, address, Social Security Number, driver’s license number or state ID card number, passport number, and other unique personal identifiers associated with you or other beneficiaries such as your spouse or child;
Sign-In and Device Information, including username and password, account name or number, and other online or device identifiers, Internet or other electronic network activity information such as browsing and search history and information regarding interactions with websites and applications, our systems, and networks;
Educational, Professional, and Employment-Related Information, including employment and education history, professional licenses, marital or domestic partner status, date of birth, age, gender, classifications protected under state or federal Equal Employment Opportunity laws (such as race or national origin), medical condition or information, and health insurance information and policy number;
Geolocation data, including badge access and telematics data;
Audio, electronic, visual, or similar information, such as employee photographs; and
Financial Information, including bank account, billing address, and information about your income and account balances.
We will not retain your personal information for longer than necessary for the purposes set out in this notice. Different retention periods apply for different types of personal information.
Generally, we will retain your information for the term of your employment or, if you are an independent contractor, the term of your contract with us, plus four years after termination of such employment or contract, subject to our other employment and document retention-related policies or as otherwise permitted or required by law.
If you are not hired with us, we will only retain your information for one year after your information is collected or a no-hire decision is rendered, whichever is later, unless otherwise permitted or required by law.
Purposes for Which Personal Information Is Used.
We process your personal information for the following business purposes:
Determining your eligibility for a position with the company, including processing your application, assessing your fit with us or for a specific role, conducting interviews, carrying out background and reference checks in accordance with law, and keeping records related to our hiring process;
Managing compensation, benefits, and employment-related expenses, including payroll processing, managing salaries and expenses, managing corporate credit cards and expense reimbursements, as well as administering equity, compensation, bonus, and insurance programs;
Managing professional development, performance, and conduct, including responding to complaints of misconduct, managing conflicts of interest, conducting performance appraisals, supporting career development, and managing whistleblower programs;
Protecting the company against illegal activity and other misconduct, including by detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity;
Undertaking activities to verify and maintain the quality, safety, and performance of our products and services, including product and service testing, research, and development; and
Complying with our legal obligations, including those related to tax and anti-discrimination laws.
O Positiv does not trade, rent, or sell your personal information or sensitive personal information to third parties, share your personal information with third parties for cross-context behavioral advertising, or process it for targeted advertising or consumer profiling.
The information collected from employees is strictly for purposes in the employment context only and as reasonably expected by you, and we will obtain your consent before collecting information for any purpose that is not otherwise disclosed herein.
Contact and Updates.
We may update this Notice from time to time, in which case the revised Notice will be posted online or provided to you in writing, by email, or mail. If you have any questions or comments about this Notice or the ways in which Company collects and uses your information as described above, please do not hesitate to contact us at email@example.com